Hey, savvy short-term rental hosts! Let’s talk about a topic that can make or break your bottom line: negotiating contracts with cleaning companies. We’ve all been there—trying to juggle sparkling clean rentals with a budget that doesn’t make us cry into our morning matcha. So, how do you keep the cleaning fairies from nickel and diming you? Buckle up, because we’re diving into some essential money-saving tips that’ll keep your rental spick-and-span without cleaning out your wallet.
1. Spell It Out: Define Responsibilities
Before you sign anything, sit down with your cleaning company and outline EXACTLY what tasks are included in their service. This is a biggie! You’d be surprised how many little chores can slip through the cracks and end up costing you extra. For instance, tasks like changing batteries in your smart locks should be clearly defined. Most smart locks have a battery meter on the app, so there’s no excuse for not keeping those locks functional.
Pro Tip: Make sure this task is included in your regular cleaning schedule. If you don’t, you might end up paying a maintenance fee for something as simple as a battery change. Trust me, this one little detail can save you hundreds over time.
2. Maintenance vs. Cleaning: Know the Difference
Cleaning and maintenance often overlap, but it’s crucial to know who does what. Cleaning companies might not automatically include minor maintenance tasks like tightening loose doorknobs or unclogging drains. Be clear on these points from the get-go.
Example: If a lightbulb burns out, will your cleaners replace it, or do you need to call maintenance? Negotiating these small but significant tasks can prevent those sneaky extra charges.
3. Flat Rates vs. Itemized Billing
When discussing fees, opt for flat rates wherever possible. Cleaning companies love itemized billing, but that’s where the hidden costs lie. By negotiating a flat rate, you’ll avoid unexpected charges and keep your budget predictable.
Insider Tip: Ask for a detailed list of what’s included in the flat rate. If they hesitate, that’s a red flag. Transparency is key here!
4. Set Performance Standards
You’re not just paying for time—you’re paying for results. Establish clear performance standards and make sure they’re included in the contract. This could be things like the cleanliness of appliances, the condition of linens, or even how the toiletries are arranged.
Example: If a guest leaves crumbs in the couch, it’s the cleaner’s job to vacuum them up, not yours to find later.
5. Regular Check-ins and Feedback
Maintain an open line of communication with your cleaning company. Regular check-ins and feedback sessions can help ensure that standards are being met and any issues are addressed promptly.
Money-Saver Alert: By keeping a close eye on the service quality, you can catch and resolve issues before they become costly problems.
6. Negotiate Package Deals
If the cleaning company also offers maintenance services, see if you can bundle them into a package deal. Often, companies are willing to give discounts if you’re using multiple services. This can be a great way to get a comprehensive care package for your rental without breaking the bank.
Bundle Tip: Make sure the package includes all those little tasks we mentioned earlier—like battery changes and lightbulb replacements!
Conclusion
Negotiating with cleaning companies doesn’t have to be a headache. With a clear contract, defined responsibilities, and regular communication, you can keep your short-term rental in tip-top shape without overspending. Remember, the key is to be detailed, assertive, and proactive. Now, go forth and conquer those contracts like the savvy host you are!
Got more tips or horror stories about cleaning contracts? Spill the tea in the comments below—let’s learn from each other’s experiences!
Stay savvy, my friends! 🌟
4o
